Student Employee Introduction
This guide provides basic steps the student performs in their portion of the web based Student eTime application.
Student employees will use the Student Employment > Enter Time Worked option in eServices to record their hours worked and submit them to their supervisors to review and approval each pay period.
Security
Student Employee: No specific security is needed but the ability to login to Student eServices.
Access
Student Employee: Can access the application on their computer and/or mobile device through Student eServices > Student Employment located on the left-side navigation bar > Enter Time Worked.
Basic Steps
Add Time Worked
The student will only be able to add “Regular” hours worked.
Overtime will automatically calculate on hours over 40 in a pay period week.
Select [Add Time]
Select the Date in the pay period
Select the Start Time
Select the End Time
The hours entered display
Click [Add Time]
A message displays that the time was added successfully.
Submit Time Worked
At the end of each pay period the student employee will submit the hours so their supervisor can go and approval them.
Select the check box next to the statement “I certify the hours reported are correct and that I have fulfilled my job obligations” for each position to be submitted.
Click the [Submit Time] button
A message displays that the time was submitted successfully. In addition to a Submitted timestamp in the bottom lower right corner
Modify Time Worked
If the time entered needs to be change, the student can modify the record.
Note: Only records that have not been processed can be modified.
Select on the Date that needs modification
That day’s details display
Select [Modify]
Make the change
The End time is now correct
Select [Save]
A message displays that the time worked was added successfully
If the hours were already submitted, they will need to be submitted again
Delete Time Worked
If time worked was entered in error, the student can delete it.
Note: Only records that have not been processed can be deleted.
Select the Date of the record that needs deleting
That day’s details display
Select [Delete]
A message displays that the record was deleted successfully
If the hours were already submitted, they will need to be submitted again
Add Time During a Scheduled Class
NOTE: If time worked is entered during a time they are scheduled to be in class, a warning message will be given and providing a reason will be required.
There is a 15 minute buffer so if student’s class is from 1:00 PM – 2:00 PM the system should NOT warn if worked between 1:00 PM – 1:15 PM or 1:45 PM – 2:00 PM.
Add time
Select the Add Time button
The student will need to pick one of the following reasons:
- Class Cancelled (default)
- Student Excused
- Other (requires a Comment)
Continue
If you hover over the conversation bubble the reason displays
Since institutions have different times for spring break, assessment, etc. the Student Payroll Office must setup exception times on the Payroll Controller (PR0001UG) for when they don’t want the system to edit against class schedule and require a reason to be entered.
Add Time Worked to an Overnight Shift
Enter the shift with the end time midnight then go to the next day and add the remaining time worked with the start time midnight. For instance the shift is from 10 pm on 8/14 until 2 am on 8/15 - Add Time on 8/14 from 10 pm to midnight and then on 8/15 Add Time from midnight to 2 am.